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Document editing in Notion

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How to Write and Transform Text in Notion

Notion is a powerful tool for document creation and organization, and understanding how to write and transform text is essential for utilizing its full potential. In this article, we will explore the concept of blocks in Notion and learn how to create a simple personal task list using text formatting and styling options.

Creating a Private Page

To begin, let's start by creating a private page in Notion. Private pages are not shared with other members in your workspace and provide a safe space for individual learning and experimentation. To create a private page, follow these steps:

  1. Locate the sidebar and navigate to your private section.
  2. Click on the plus sign next to the «Private» label to create a new page.
  3. This blank page will serve as your canvas for all your Notion tasks and projects.

Adding and Formatting Text

Adding and formatting text in Notion is straightforward. You can start typing directly on the page or paste text from external sources. Notion provides a distraction-free environment where the features fade away as you type, allowing you to focus on your thoughts. To add and format text, follow these steps:

  1. Begin typing or paste text onto the page.
  2. Each piece of text in Notion is treated as a block, which can be formatted in various ways.
  3. To change a block's type, locate the six-dot menu to the left of the text and click on it.
  4. In the menu that appears, select «Turn Into» and choose from options such as headings, to-do lists, bullet points, and more.
  5. You can also format text using Markdown syntax, such as adding «#» for headings.
  6. Additionally, you can use the block handle to move blocks around the page, rearranging their order or creating columns.

Creating a Personal Task List

Now that you understand how to work with blocks and format text, let's build a practical and lightweight to-do template. This template will help you organize your tasks into three columns: «To Do,» «Doing,» and «Done.» Follow these steps to create the task list:

  1. Add a new page in the private section of your workspace by clicking on the plus sign.
  2. Type out the headings for the three columns: «To Do,» «Doing,» and «Done.»
  3. Use the block handle to turn each heading into a level two heading, providing visual hierarchy.
  4. Under each section, add your to-do list items, such as «Research personas,» «Pick up dry cleaning,» and «Request PTO for family vacation.»
  5. Use the block handle to move items between the «Doing» and «Done» columns as you make progress and complete tasks.
  6. Customize the appearance of the task list by adding color to the blocks. You can use the block handle to change the color of individual blocks or highlight sections.

By following these steps, you can create a personalized task list that helps you stay organized and track your progress effectively.


Notion offers a versatile platform for writing and transforming text, allowing you to create structured and visually appealing documents. By understanding the concept of blocks and using the block handle to format text, you can harness the full power of Notion for your personal and professional tasks. Experiment with different formatting options, explore the possibilities of columns and headings, and create customized templates that suit your needs. With Notion's text capabilities, you can elevate your productivity and organization to new heights.



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